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Glossary

Accountability principle

Before any implementation procedure or any financial transaction, the employee responsible for the execution of a specific task is thoroughly checked by another person, including its control papers.

Auditing authority

A national, regional, or local public authority or organization, functionally independent of the Managing authority and the Certification authority, designated by the member-state for one, several, or all operational programmes, and responsible for the verification of the effective functioning of the system for management and control.

Beneficiary

An operator, an authority or a company, without significance whether public or private, responsible for the identification and the implementation of operations. In the context of the financial aid schemes under article 87 of the Contract, the beneficiaries are public or private companies, implementing a particular project and receiving public assistance.

Certificate to the EC

An official written document, requesting funds from the European commission for a gioven period (usually four months) based on expenses that are already certified and information about the admissibility of the request.

Certification authority

A national or a local public authority or organization, selected by the member-state to certify expenditure documents and requests for funds before they are submitted to the Commission.

Certification of expenses

A confirmation of the correctness and the admissibility of expenses and their effectiveness and compliance with the rules of the EU, regarding the management and control systems of the Structural funds and the Cohesion fund.

Certification report

An official written document for every priority axis, prepared by the Managing authority and presented to the Certification authority, including the total sum of admissible expenses paid by the Beneficiaries while implementing the operations.

Document tracing system (audit trace)

A monitoring tool, provided by the European Union in order to monitor the use of the Structural funds and the Cohesion fund and reflected in an implementation description of the programme and the operation via text, tables and graphs. The description includes the different levels of technical specifications and communications, as well as the management and the preliminary auditing processes, in this way enabling the monitoring and tracing process.

Finalizing declaration

A declaration, prepared by the “Audit of EU funds” Directorate, which generalizes the results of the examinations, completed in the previous year, guarantees the correctness of the statement of the end balance and the regularity of expenses, based on the methodological directions prepared by the European commission and the Ministry of Finance of the Republic of Bulgaria.

Financial report

An official written document, submitted by the Managing authority to the National fund, presenting the financial activities of an operational programme during a reporting period.

Forecasting

An activity, under which the Certification authority submits to the European commission tentative forecast about the requested payments for the current and the following financial year.
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